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Unsatisfactory EICR process

Dale Merson

Morning all

We are a large housing association and carry-out circa 14,000 EICR's per annum, C365 is our compliance tool/system for managing compliance and data storage. We are starting to become more system automated with our EICR programme and are now allowing unsatisfactory EICR’s to be issued, if a EICR is to be unsatisfactory we ask for the recommended next inspection date to be 90 days from the EICR date (unless dangerous items are discovered) this allows 90 days for the remedial works to be complete, the 90 days was a business decision based on time limits for consumer unit changes and customer expectations, C365 automatically reads the recommended next inspection date and triggers the system for 90 days, this allows us to monitor/report for unsatisfactory works and assists us with being compliant in process.

We then ask for either a MW or EIC to close out the remedial works, which is then uploaded to C365, closes out the actions and automatically triggers the next inspection date for 5 years or the time scale set out by engineer's judgement.

 

Query –

 

We have been challenged saying that the recommended next inspection date on the existing EICR will always read 90 days from when the initial EICR was carried out and even though the remedials are complete in a court of law the EICR document/report may become null and void, to add to this we state the full process in our electrical policy and procedures.

 

Does anyone manage this similar or what is your process with unsatisfactory EICR’s when dealing at scale?

  • What you're doing seems to be logically inconsistent.  If an EICR fails, then you set the date of next inspection to 90 days, fix the fault, then don't carry out another inspection.

    • If you want it to be 90 days, then you need to do another EICR.
    • If you don't think you need to do another EICR, then don't set the next inspection date to 90 days away.

    My understanding of the law for landlords is that you don't have to carry out another inspection, provided you have documentary evidence that the faults have been fixed.  But I am not a lawyer.

  • I cant really see the reason for the 90 days. If by 'unsatisfactory' you mean there are some C2 observations, then they are C2 from the moment they are insepcted, adding the 90 days does not make them go away or make them less of a C2. Issue the report, give the usual recommended date for the installation for the next Inspection, and leave it at that. The MWC and/or EIC after rectification will show the work has been done,and the original EICR will still be valid.

    I'd be putting the usual 3/5/10 year duration, as, although the date you put down for a new I+T is only a recommendation, non-skilled or lay people will not know that, so will expect another I+T after 90 days. As you have recommended a new I+T after 90 days, does the Client agree to you inspecting it again after 90 days? I doubt it, they want a one stop visit every 3 years or so, with another visit for rectification if necessary.

  • On the BS 7671 model EICR forms the next inspection date is qualified with "Subject to the necessary remedial action being taken..." so even on an unsatisfactory EICR it would be usual for the date to be 5 years hence or whenever. Carrying through from that, the next EICR should be within 5 years of the original, not 5 years from when the remedials were finally completed.

    I would have thought that one way forward would be to have the EICR dated 5 years hence regardless, but for your management system to queue an addition check for 90 days hence in the case of unsatisfactory ones.

       - Andy.

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